Tech Updates

Comprehending What a Virtual Data Room Can Do for a Commercial Real Estate Company


There are millions of ways to make money in today’s era. From driving an Uber to managing an urban farm, there are so many ways to earn a living in the 21st century. However, one of the top careers in 2019 is commercial real estate. Commercial real estate is a business where companies purchase properties in order to produce income. This can range from apartment complexes, to office buildings, to a local store – no matter what, as long as the company is using the real estate that they own to earn revenue, it is commercial real estate.

When running a commercial real estate business, there are numerous factors involved. Between finding properties, acquiring those properties, finding renters, building the business, hiring attorneys, and so many other facets, the industry is incredibly difficult to be successful in. Like many other types of companies that deal with large sums of money and immense amounts of legal paperwork, commercial real estate enterprises need to ensure security for themselves and all other parties. There are numerous ways to guarantee safety in this type of industry, and one of the top methods that many companies are utilizing are virtual data rooms.

What a virtual data room (VDR) does seems relatively simple, but it is actually highly complex. Because of the nature of commercial real estate, security is of the utmost importance, and VDRs can ensure safety for all parties involved. A virtual data room is an incredibly secure database that cannot be hacked into. Only the purchasing company can access the VDR, as well as other parties whom they have designated (such as the seller of the property). There are a multitude of security benefits that VDRs have such as view-only access to documents, date and time stamp reporting, auto time-out, audit-trail reporting, multifactor authentication, encrypted data, and much more. These various systems keep commercial real estate companies’ data safe, allowing all parties to have nothing to worry about.

While VDRs are definitely mainly used for security, they also have other benefits as well that are specific to commercial real estate. Financial data sharing between buyers and sellers is key, the ability to sign and customize non-disclosure agreements, assign varied permission levels to different users, facilitation of fundraising, and more as well. Understanding how essential a VDR is to a commercial real estate enterprise is crucial to realizing why they are being so widely adopted throughout the industry.

Commercial real estate is an incredibly interesting and multifaceted field. Between the various components of finding and acquiring properties, to the complexities regarding the economics of deals, the industry is extremely intriguing. As the field progresses and as technology becomes more advanced, security will only be more a concern for commercial real estate businesses. Virtual data rooms are the answer for safety in the modern commercial real estate world, as they can provide the security needed for these types of companies to feel safe, have the various features that are specified for the industry, and keep their businesses thriving.